Question: My exhibit parenthetical looks something like this: (Exhibit ^,^ description, was marked for identification.) After inserting the exhibit number, I scan to ^ description and then replace it with the appropriate exhibit description. Typically it’s something short and simple, like “photograph,” “letter,” or “document.” I retype those words over and over. Is there a better way?

Answer: In your original exhibit file (or dictionary entry, or EX Text, however you bring in your exhibit parenthetical), replace ^ description with a new User-Identified field: [!DESCRIPTION].

The first time you fill in the [!DESCRIPTION] field, click Set Scope and select User. Then, type the field value, and select Replace Field With Text.

From that point forward, whenever you’re filling in the [!DESCRIPTION] field, you can either type a new description or select a previously-typed description from the Select List. Just make sure to always select Replace Field With Text.

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Case CATalyst Recently Asked Questions are written by Cindi Hartman, Stenograph’s Training Program Manager.