“Where’s My File?”

Remember the last time you misplaced something important? For example, I keep my keys in a bowl by my front door. If I forget to put the keys in the bowl as soon as I walk in the door, I’m pretty much guaranteed to put a few thousand steps on my Fitbit searching for them. Pants pockets? Jacket pockets? What was I wearing yesterday – could they be in the hamper? Which purse did I carry – let’s check all of them! Nope. Kitchen counter? Bathroom counter? Let’s check the bowl again, maybe I just overlooked it. Let’s check the purse again, did I check all the different zipper pouches in there? How about the freezer – I once did that… We’ve probably all been there at some point or other!

Now, how about your files? Ever do that with a job, or a dictionary or some other file?

One of the many wonderful things about CATalyst is that you don’t have to do a frantic, frustrating search, opening every case, and reading every file name. There are tons of tools built into the software to help you find your files.

Most Recent Files
If the file you’re looking for was one of the last four files you were working on, then in Manage Jobs, just click File (or press Alt+f), and then look at the bottom of the File menu. You’ll see the last four files you opened. You can then click the file or press 1, 2, 3 or 4 to open that file. These won’t be just text files; this feature will also list dictionaries, layouts, keyboard maps, etc.

Recently Saved Files
You can limit your search to just text files that you’ve worked on and saved changes to recently. Just click the button with the red cross on it on the toolbar, or click File, Recently Saved Files (or press Alt+f, y).

The Recently Saved Files dialog box opens, displaying the last ten files you saved. If the file you are looking for is not listed in the first ten files displayed, click Show Older Files (or press Alt+s). Less recently saved files will be displayed in the list.  Once you’ve found your file, you can double click to open it: no additional navigation is required.

Search File Contents
If you want to find a file or a dictionary and you can’t remember the name or how long ago it was saved, but you can remember a unique word or phrase or name or steno stroke that was in that job, you can find it via Search File Contents. Click Tools, Search Files Contents, or press Ctrl+Shift+f. At File Type, select Transcript if you’re looking for a text file or Dictionary if you’re looking for a dictionary.  At Search For, tell it what you’re looking for – steno, text, or entry type, then type the unique steno or text in that file, or select the category for the entry type. At Where, select All Users or Current User; then click Search (or press Enter).

Files that match your search criteria are displayed in the Search File Contents pane. Double click the preferred reference to open it: the cursor will be positioned on the dictionary entry, or the the specific word or phrase in the file for which you searched. Again, no additional hunting or searching required – you’re just there.

I wish life was as easy as CATalyst and I had these tools for my keys, my phone, my glasses, the reason I just went into the kitchen…

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